Document finances to help students run their own organization!

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Providence Student Union

Position Description: Finance Manager


Position Title: Finance Manager

Reports To: Executive Director

Position Overview

Providence Student Union (PSU) is a youth-led organization that is building student power to ensure young people have a fair say improving their education. PSU seeks a Finance Manager who is skilled, flexible, and devoted to our mission.

Providence Student Union looks to be as youth-led as possible, including in oversight and direction of PSU's finances. For youth to make consequential budget decisions, they need a clear, up-to-date understanding of PSU's financial status. Unfortunately, PSU's small staff means that our bookkeeping is, while correct, nevertheless delayed and opaque to the students we serve. PSU seeks support from a Finance Manager who can keep on top of our finances and strategize ways to turn our financial data into actionable information for our student members.

Essential Functions

Update and maintain PSU's data in Quickbooks and Bloomerang

Approximately 50% of time/effort

  • Export data from bank accounts and import it into Quickbooks

  • Code transactions data in Quickbooks

    • Work with Executive Director to develop a PSU Quickbooks entry guide, if necessary

  • Review past transaction coding in Quickbooks for accuracy

  • Import past years' data into Quickbooks if time permits

  • Input donation information into Bloomerang regularly

    • Work with Executive Director to develop a PSU Bloomerang entry guide, if necessary

Make data open and accessible to students and the community

Approximately 30% of time/effort

  • Design and run easy-to-understand weekly and monthly reports on PSU's finances

  • Input weekly financial information into PSU's cashflow-tracking Google sheet

  • Collaborate with Executive Director and PSU's Transparency Fellow to publish PSU budgets and finances openly online

Manage PSU's receipts and files

Approximately 20% of time/effort

  • Upload PSU receipts into Quickbooks and match them with the correct transactions

  • Support filing of PSU receipts, deposit slips, and grant

Other duties as needed or required.

Qualifications and SkillsRequired
  • Extreme attention to detail

  • Ability to work from home/offsite

  • Ability to travel to PSU office weekly or biweekly

  • Ability to deals with confidential information using discretion and judgment

Preferred
  • Experience working with financial data

  • Experience with PSU's finance-related data platforms, especially Quickbooks, but also Bloomerang, Google Sheets and Airtable

  • Experience working with large databases

  • Experience with design and web publishing

  • Experience working with young people

Supervisory Responsibilities

This position has no supervisory responsibilities.

Compensation

This is a Brown University off-campus work study position.

Application

Interested applicants should submit a resume and a cover letter to apply@pvdstudentunion.org. Please include “Finance Manager” in the subject line.


Providence Student Union is a 501(c)(3) nonprofit organization and an equal opportunity, affirmative action employer. People of color, women, multilingual people, LGBTQQI people, differently-abled people, and longtime Providence, RI residents are encouraged to apply.



Approved by: M. Zachary Mezera, Executive Director

Date Approved: September 5, 2018

Last Reviewed: September 5, 2018

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